Vela is designed to make managing large inventories smooth, consistent, and efficient. Whether you’re updating hundreds of listings or maintaining shared details across shops, the key is using the right tools for the right kind of work.
How do I...
- Choose the right tools
- Work smoothly with large updates
- Know how much time an update will take
- Stay efficient as your shop grows
1. Choose the right tools
Vela provides several tools to help you edit efficiently across many listings. Each serves a distinct purpose depending on how often you plan to make changes and how much consistency you need between listings.
Profiles
Profiles are live templates that stay connected to your listings. They’re ideal when you have groups of listings that share identical details—like pricing, variations, size charts, or shipping settings—and you want to manage those details in one place.
When you edit a Profile, Vela automatically updates every connected listing for the fields it includes.
Profiles are best for recurring or coordinated updates across similar products.
For best performance, keep each Profile connected to fewer than 500 listings, and if your listings include 20 or more variations, divide them into smaller Profiles for faster syncing and easier oversight.
Learn more about Profiles →
Bulk Edit
Bulk Edit is perfect for quick, one-time adjustments—like updating tags, titles, and listing details. It applies changes directly and immediately, with no ongoing connection afterward.
Use Bulk Edit when you need to move quickly on a defined task rather than maintaining ongoing consistency.
Learn more about Bulk Edit →
CSV Import & Export
CSV editing gives you full control over large-scale changes. Export your listings, edit them in a spreadsheet, and re-import the file into Vela.
CSV is best for major data reorganizations or updates across multiple fields.
If you’re editing thousands of listings, split your CSVs into batches of 500 listings or fewer. Once an import starts, it will continue processing in the background even if you close your browser.
Learn more about CSV Import & Export →
Copy
Copy allows you to duplicate listings in bulk across shops and marketplaces. It’s especially useful when you sell similar products in multiple shops or want to reuse a structure you’ve already built—like variations, descriptions, or images—without starting from scratch. AI copy automatically optimizes your SEO content during the copy process, for your existing platform or the destination platform.
Copying preserves your formatting and setup while letting you make small adjustments before publishing, saving time and maintaining consistency across your catalog.
Learn more about Copy →
Schedule
Schedule allows you to spread out updates over time rather than applying them all at once. It’s especially useful for rolling edits, seasonal refreshes, or keeping your shop active without manual intervention.
Scheduling updates in smaller intervals helps maintain steady performance across your connected shops.
Learn more about Schedule →
2. Work smoothly with large updates
Managing a large inventory is about rhythm and pacing—sending steady updates that your marketplaces can process cleanly.
A few consistent habits make a big difference:
- Work in smaller groups. Keeping updates under 500 listings allows each batch to process more quickly.
- Group listings by similarity. Build Profiles around products with shared details to make future edits predictable and simple.
- Back-up your inventory. Export your entire shop or individual sections via CSV to keep a safe backup before large updates, or just for safekeeping.
- Refresh strategically. After a large sync, click Refresh Shop on the main listings page to ensure all data has updated successfully.
These practices keep your workflow smooth and prevent interruptions, even with very large shops. For more help troubleshooting a delayed or partial sync, see our troubleshooting article here.
3. Know how much time an update will take
Each marketplace—Etsy, Shopify, eBay, and others—sets its own limits on how quickly third-party apps can send and publish updates. When many listings are updated at once, the marketplace may queue them temporarily before applying changes in the background.
This is normal and expected when working at scale. Updates continue processing automatically. For large updates, we recommend allowing 24 hours for changes to publish to your shop.
If you’ve reached a rate limit and some or all of your updates are not reflected after that time:
- Ensure that 24h have passed since your last sync/publish.
- After that period, retry the remaining listings, this time keeping the update to 500 listings or fewer per batch.
- For best performance, keep each Profile connected to fewer than 500 listings, and if your listings include 20 or more variations, divide them into even smaller groups for faster syncing and easier oversight. You can copy a profile once or many times, and then connect groups of your listings. Use the bulk editor to quickly apply profiles across groups of listings.
- If you’re editing thousands of listings, split your CSVs into batches of 500 listings or fewer.
- If listings are still not updating after retrying, refresh your shop in Vela and contact support for review.
This pacing helps ensure every update completes fully while staying within marketplace thresholds.
4. Stay efficient as your shop grows
The larger your inventory becomes, the more valuable structured workflows are. Using Profiles to manage shared details, CSVs for high-volume edits, and Schedule for timed updates keeps your shop fast, consistent, and well-organized.
Vela is built to scale with you. By planning your edits intentionally and keeping each batch focused, you’ll save time, avoid delays, and maintain full control of your shop data as your catalog grows.