Profiles are custom-built, reusable templates you create. Once you've created a profile, use it to quickly apply updates across all connected listings or create new listings with consistent information.

How to...

  1. Know when to use profiles and which Vela tools to use with them
  2. Create and apply a profile
  3. Retain price, SKU and quantity for variations in a profile
  4. Use a profile in template mode to create new listings quickly
  5. Edit a profile ‍
  6. Copy and delete a profile

1. When to use a profile

2. Create and apply a profile 

Create a profile from scratch

  1. Click the profiles icon in the left menu to open your profiles dashboard. Choose Create profile.
  2. Give your profile a name, and select which listing fields you want to include in the profile. Only choose the fields you want to edit (overwrite) with the profile information. You can add one or many listing fields to the profile. 
  3. Fill those fields with the data you want to overwrite on connected listings. Any fields left blank will erase that information from existing listings when the profile is applied or connected. See Ch. 3 + 4 below for details on advanced applications of profiles. 
  4. Click Save. 

‍Create a profile from an existing listing

  1. Open the listing you'd like to save as a profile from your main listings dashboard. At the bottom of the screen, select Save as profile. This will not edit or impact the listing you are saving from.
  2. Give your profile a name, and select which details from this listing you want to include in the profile by checking the boxes. You can add one or many listing fields to the profile.
  3. Click Save. 

Connect listings to a profile

Before connecting listings, be sure that you have all the data in the profile correct, and that you only connect listings which you want to have overwritten by any fields included in the profile. There is no undo or restore once a profile is applied, and changes are reflected immediately in your selling platform. 

  1. From the profiles screen, choose the profile you'd like to work with.
  2. Click Connect listings.
  3. Use the filters or search bar to locate the listing(s) you'd like to connect. Select them by clicking the check boxes at left.
  4. Click Connect ____ listings.
  5. The information in the profile immediately syncs to those listings in your shop.

Apply a profile in bulk ‍

  1. From the main listings dashboard, use the check boxes at left to select the listings you'd like the profile applied to.
  2. Click Edit at top right to open the bulk editor.
  3. Use the profiles drop-down menu to select the profile you want to apply. 
  4. Review changes by selecting fields where green dots appear, indicating changes have been made.
  5. Click Sync updates to send changes to your shop.

3. Retain prices, quantity and SKUs for profiles with variations 

When creating and applying a profile to listings which include prices, quantity and/or SKUs for individual variations, you can choose to retain the unique data existing in each listing when the profile is applied by following these steps. 

  1. Create a profile which has the same variations as the listings you want to connect. You can create the profile by entering details manually or by saving from an existing listing. In either case, variations in the new profile and any listings you will connect to it must match exactly, including: 
    1. Order and placement
    2. Spelling and punctuation
    3. All included fields and options

For example, if a listing has Size and Color as its variation options, the profile must have the same options, in the same order. 

  1. Depending on which field(s) you'd like retained as-is in any listings you connect, select Retain prices, Retain SKU, and/or Retain quantity.
  2. Connect listings (See Ch.2).
  3. If listings do not connect, check that the variations in the listing(s) and profile match identically, and make any necessary edits, then re-apply. 

4. Use a profile in template mode to create new listings quickly

When creating a profile which will only be used to create new listings, you can select Template mode to ensure that future edits to the profile won’t impact the current listing. In template mode, a profile will drop the details contained in the profile into the new listing, but won’t maintain a connection to the listing after that point. You can create unlimited listings using a single template mode profile. 

Create a profile in template mode

  1. Follow the steps to create a new profile from scratch or from an existing listing (see Ch.2 above). Include all fields which the new listings will have in common, which may include shared photos like size and price charts, prices, inventory, variations, shipping profiles, details, etc. 
  2. Fill the relevant fields.
  3. Check the Template mode box in the top right of the profile.
  4. Save.

Create a listing using the profile

  1. Select Create listing from the main dashboard.
  2. Choose the profile from the drop-down menu.
  3. Add any photos unique to the new listing, and drag them to the right order.
  4. Fill the remaining fields manually or using our AI Optimization tools, which will generate optimized title, description and tags based on your photos and listing details.
  5. Publish or Schedule the listing.

5. Edit a profile 

Once you have created a profile and connecting listings to it, future edits to those listings can be made directly in the profile for all included fields.

  1. Click the profiles icon in the left menu to open your profiles dashboard.
  2. Locate the profile you want to update and click Edit.
  3. Make changes to the fields you want to update. 
  4. Save changes. You can choose to:
    1. Save to the current profile, which will update all connected listings directly on your selling platform, instantly (remember, there is no “undo” or “revert”). 
    2. Save the changes as a new profile.

6. Copy or delete a profile 

Deleting a profile

When deleting a profile, listings connected to the profile will retain the details from the most recent profile update. Connected listings will not be deleted or changed.

  1. Click the profiles icon in the left menu to open your profiles dashboard.
  2. Select the profile you want to delete.
  3. Select Delete.

Copying a profile

Profiles can be copied within a shop, across shops, and even to shops on different selling platforms. When you copy a profile, connected listings will not be copied to the new profile.

  1. Locate the profile you'd like to copy. Click Copy.
  2. Choose the shop where you want the copied profile to land.
  3. Open the copied profile and make any changes needed.
  4. Click Save.
  5. Connect listings or apply in bulk.